Group Executives

Executive Committee Support

Thank you for your membership of a Scouting Executive Committee. Your contribution to ensuring excellent support for Scouting in your Group or District is valued and appreciated.

Being an Executive Committee member carries legal responsibilities. You are not expected to be an expert in every area, but are expected to:

Scout Executive Committees are increasingly expected to operate in a business-like manner. However this need not be onerous, intimidating nor over-complicated. We welcome members of all experiences and backgrounds to Executive Committee roles. Therefore we have a responsibility to ensure you have access to the support you need to discharge your role confidently, effectively, and dare we say it, enjoyably.

Reference resources

Scout Association

Executive Committees:

Accounts and Insurance:

Unity Insurance:

Make a Difference – Be a Trustee:

The Charity Commission

www.charitycommission.gov.uk

 

Executive Committee Training

There are a number of training modules available to Executive members and these will be run early in 2016 for members of all executives. The outline of the modules are shown below. In addition from the 2016 AGM all executive members will need to have completed Scouting’s Essential Information and this can be completed on line at  http://members.scouts.org.uk/supportresources/2961/01-essential-information/?cat=23,223,235&moduleID=10

Module

Content

Aimed at

Core

Provides an introduction to the role and responsibilities of Executive Committees and Charity Trusteeship· Primary functions and responsibilities· Committee composition

  • Responsibilities and functions of Committee members
  • Who is a trustee according to the Charity Commission
  • The legal requirements to be a charity trustee
  • The rules and practices that govern charity trustees in Scouting
  • The ideal Scout Constitution
  • Purpose and structure of an Committee meeting
  • Purpose and structure of an AGM
  • Additional support, information and resources to help you in your role

All members

Finance

An overview of the roles and responsibilities of the Executive Committee in the financial management of the Group or District. This session is designed to be completed after the learning from the Core module; due to the related nature of the content.· Responsibilities of all Executive Committee members in financial management

  • Regular financial reporting and the annual independent examination of accounts
  • How to create a budget for financial planning and the reasons why it is an important tool for financial management
  • Restricted, designated and unrestricted funds
  • Reserves policy and the principles for creating one
  • Regular financial reporting and engaging all Committee members in discussions on financial reports
  • A range of financial controls that can be used to promote good financial management

All members

Officers

Provides an overview of the roles and responsibilities of the officer roles on the Executive Committee.· The key responsibilities and specific functions of the three main roles on the Executive Committee – Chair, Treasurer, and Secretary.

  • The role of Managers on the Executive Committee
  • The role of all other Executive Committee Members
  • The working relationship between the Group Scout Leader or District Commissioner and the Chair of the Executive Committee

 Officers

Recruitment & Induction

Information and best practice ideas to make recruitment and induction processes more effective· Preparing for recruitment

  • The skills, qualities and experience that should be looked for in potential Executive Committee members
  • Recruitment methods to find new Committee members
  • Welcome, induction and ongoing support for new  Committee members
  • Effective induction programmes
  • Membership diversity and community links
  • Succession planning and  continuous recruitment strategy

Nominated member(s) of the Committee

Effective Executives

Information and best practice ideas on how to make Executive Committees more effective· Preparation before , and follow up after an effective Committee meeting

  • Running effective meeting to achieve their objectives
  • Planning and holding an effective AGM
  • Using sub-committees
  • Committee self assessment and development

Nominated member(s) of the Committee

 

Are you an experienced committee member? Could you pass on your expertise?

Yes? Then why not consider joining the  Executive Training Team to help support your colleagues as a:

The expertise of our Executives is our best resource for sharing good practice

Contact us on training@glsescouts.org.uk

Last updated on 22 October 2015 by John Baxter